Delegation Request Form

If you wish to attend the meeting and do not wish to speak, you do not need to fill out this form. No RSVPs are required to attend the meeting. The meeting will be available for live viewing on the Town's website.

Non-agenda delegations must be submitted no later than 12 p.m. on the Thursday prior to the COTW meeting. 

Agenda delegations must be submitted by 12:00 p.m. on the Monday prior to the scheduled meeting.

Non-agenda delegations are not permitted at Council Meetings. 

DELEGATION GUIDELINES:

  • All delegate presentations shall not exceed 10 minutes in length including requests for multiple topics. However, the length of time may be limited by the Town Clerk, Proceeding Officer or Chair if a large volume of individuals is expected to speak to the item or as determined by the Town Clerk to facilitate a timely meeting.  Where there are more than three (3) delegations on the same subject each delegation is limited to five (5) minutes. A maximum of three non-agenda delegations shall be permitted at a meeting.
  • Remarks are to be concise. Discussion on topics, other than the subject matter of the delegation request, will not be permitted. In the event that a delegate submits multiple requests for the same meeting consideration will be given in consultation with the Town Clerk and/or the Lord Mayor.
  • Personal attacks or inappropriate language will not be tolerated.
  • Where possible, it is requested that one spokesperson represents the similar interests of a group of delegates.
  • A written copy of the presentation and/or summary of remarks and all related documentation must be submitted to the Town Clerk no later than 12:00 p.m. on the Monday prior to the meeting. This allows for any clarification and/or follow-up that may be required.
  • Electronic presentations must be emailed to clerks@notl.com no later than 12:00 p.m. on the Monday prior to the scheduled meeting.
  • Every item of correspondence, petition, report and other communication intended to support the delegation shall be easy to read and signed by at least one person or clearly indicate the identity of the sender
  • For Committees of Council, timelines are determined by the Terms of Reference or timelines as otherwise noted.
  • Where delegations are not permitted under the Terms of Reference, speakers may be invited to speak at the meeting by the Recording Secretary.
     
Telephone Number
Agenda Delegation
A presentation which addresses topics that do not appear on the Council or COTW Agenda and for which no report has been prepared for Council by Staff must be submitted no later than 12 p.m. on the Thursday prior to the COTW Meeting.
A presentation which specifically addresses a COTW or Council Agenda item. must be submitted no later than 12 p.m. on the Monday prior to the COTW or Council Meeting.
Topic
If an applicant wishes to address an issue they have previously spoken to as COTW or Council, they will only be permitted to do so if they bring forward significant new information. Specific details on how this information is new must be identified below and is subject to approval by the Town Clerk. Council will be advised if significant new information has not been provided.
Delegation Protocol 
 Meeting times are 6:00 p.m. unless otherwise noted.
I wish to appear before:
Do you have a visual presentation (slideshow or photos) to accompany your delegation?

I acknowledge that my presentation must not include statements or materials that are: 

  • Intended for the sole purpose of generating publicity 

  • Related to litigation or potential litigation or to any matter which is currently before any court or administrative tribunal affecting the Town of Niagara-on-the-Lake 

  • Disrespectful towards Committee/Council members, Town employees or any other member of the community

One file only.
32 MB limit.
Allowed types: txt, rtf, pdf, doc, docx, odt, ppt, pptx, odp, xls, xlsx, ods.

I acknowledge that my delegation must not include statements or materials that are: 

  • Intended for the sole purpose of generating publicity 

  • Related to litigation or potential litigation or to any matter which is currently before any court or administrative tribunal affecting the Town of Niagara-on-the-Lake 

  • Disrespectful towards Committee/Council members, Town employees or any other member of the community

I will be appearing:
Do you require accessible accommodation to participate:
Personal information, as defined in the Municipal Freedom of Information and Protection of Privacy Act (MFIPPA), collected in connection with the request to appear as a delegate at a Town of Niagara-on-the-Lake Council meeting will be used solely for the purposes related to the delegation for the specified meeting and for any consistent purposes, including the delegate’s name and submission being included on the meeting agenda, minutes, and related materials. By providing your information, you acknowledge that all personal information submitted to the Town of Niagara-on-the-Lake is being collected under the authority of the Municipal Act and is subject to disclosure under the Municipal Freedom of Information Act (MFIPPA). Questions about this collection, use and disclosure of this personal information may be directed to the Clerks Department at clerks@notl.com.