Starting January 1, 2025, a $100 application fee will apply to all Special Event Permits to support administrative costs. A review of the Special Events program is ongoing, with recommendations expected later in 2025.

Application Process:

1. Submit your request online via "Special Event Application Request."
2. Complete the $100 payment upon submission.
3. Complete the fillable PDF application form, which will be sent to your email. 
   • Alternatively, print and submit the form in person at Town Hall (1593 Four Mile Creek Road, Virgil) during business hours (Monday - Friday, 8:30 a.m. - 4:30 p.m.).

Applications must be submitted at least 6 weeks before the event for review.

Special Event Application Request

As directed by Town Council, the application fee is waived for Special Events organized by registered charities. To be exempt from the Special Event application fee, charitable organizations must provide a valid charitable registration number at the time of application.

Applications must be submitted at least 6 weeks before the event for review.

Charity Special Event Application Form

A special event may be defined as, but not limited to, a parade, festival, filming, bicycle race/tour, running event, procession, walk-a-thon, and/or any other activity that may include the following component(s):

1. Street Closure(s)
2. Fireworks or pyrotechnics
3. Live entertainment
4. Temporary Structures/ Tents
5. Service of food or alcohol
6. Large volumes of vehicular or pedestrian traffic 
7. Picnic or Barbeque - with more than fifty (50) persons and/or use of a barbeque

Below please find the links to the Special Events Policy and Parks By-law.

Special Events Policy

Parks By-law No. 5306-21

Please be advised that only one application is required for circulation to all Town departments.

An applicant may submit their application by:

• Mail: Town Municipal Office - 1593 Four Mile Creek Road, PO Box 100, Virgil, Ontario L0S 1T0
• Fax: 905-468-2959
• E-mail: specialevents@notl.com
• In-Person:  Customer Service counter located at the Town Municipal Office at 1593 Four Mile Creek Road, PO Box 100, Virgil

Please be advised, should the event include one or more of the following, Council approval may be required:

• Expected attendance of 250 or more
• Road closures exceeding 12 hours
• Service of alcohol on public property
• Food Trucks

An applicant should expect a response from the Clerk's Department within 8 weeks from the date of submission. Upon approval of the event, the applicant will receive an event package that includes:

• A Special Event Permit
• Letter from the Town Clerk
• Special Occasion Permit and/or Building Permit (where applicable)

For additional information regarding Special Events within the Town of Niagara-on-the-Lake, please refer to the Town's Special Events Policy, Parks By-law No. 5306-21 and/or contact the Special Event Coordinator at specialevents@notl.com