The purpose of the delegation process is to allow residents to make their views known to Council. Council values and welcomes input, comments, and constructive suggestions.
Please read the Delegation Policy attached to the delegation form prior to the meeting.
Delegations for Council and Committee of the Whole Meetings
Requests to appear as a non-agenda delegation must be made in writing through completion of the form and submitted no later than 12 p.m. on the Thursday prior to the COTW Meeting.
Delegations wishing to present information to COTW or Council regarding a staff report listed on a published agenda, must complete the form (see above) and submit no later than 12 p.m. on the Monday prior to the scheduled meeting for an opportunity to appear as a delegation at the meeting where the report will be considered.
Non-agenda delegations are not permitted at Council Meetings.
All delegate presentations shall not exceed 10 minutes in length including requests for multiple topics. However, the length of time may be limited by the Town Clerk, Proceeding Officer or Chair if a large volume of individuals is expected to speak to the item or as determined by the Town Clerk to facilitate a timely meeting. Where there are more than three (3) delegations on the same subject each delegation is limited to five (5) minutes. A maximum of three non-agenda delegations shall be permitted at a meeting.
Delegation Applications
Please note, information contained on delegation forms, including any attachments, will become public documents and listed on Town Meeting Agendas.
A written copy of the presentation and/or summary of remarks and all related documentation must be submitted to the Town Clerk no later than 12:00 p.m. on the Monday prior to the meeting. This allows for any clarification and/or follow-up that may be required.
Electronic presentations must be emailed to clerks@notl.com no later than 12:00 p.m. on the Monday prior to the scheduled meeting.
Every item of correspondence, petition, report and other communication intended to support the delegation shall be easy to read and signed by at least one person or clearly indicate the identity of the sender. Communications or petitions containing obscene or defamatory language are not accepted or presented to the Council.
If an applicant wishes to address an issue, they have previously spoken to at COTW or Council, they will only be permitted to do so if they bring forward significant new information. Specific details of how this information is new must be identified on the application form and is subject to approval by the Town Clerk. Only the new information will be heard. Significant new information is information previously unknown to Council or Committee which would reasonably be expected to change the outcome of deliberations.
Individuals are to present their comments regarding applications under the Planning Act at the scheduled public meeting where their comments can be considered along with all other submissions.
No application is necessary for individuals speaking at a public meeting under the Planning Act.
For meetings scheduled in accordance with the Planning Act, timelines will be outlined on the Public Notice.
A delegation is not permitted on any matter that is the subject of a future statutory public meeting or of a statutory public meeting which has been closed.
Delegations regarding a by-law in respect of which a public hearing has been held, where the public hearing is required under an enactment as a pre-requisite to the adoption of the by-law are not permitted.
No delegations shall be permitted on matters relating to:
- Any matter matters which have been previously decided upon by Council within the term of Council
- Litigation or potential litigation, including those matters which are before and under the jurisdiction of any court or administrative tribunals.
- Issues which are non-jurisdictional to the Town.
- Notices of Motion, provided that Delegates will have an opportunity to speak at the subsequent Council meeting when that item will be discussed.
- Previous Minutes and Committee Minutes listed on the agenda.
- By-laws on the agenda.
- Closed Session items, or a matter which, in the opinion of the Clerk or Chief Administrative Officer, is the proper subject matter of a Closed Session.
- Reports filed by the Integrity Commissioner.
- Relief from user fees and charges or any requests relating to tax bills, water bills, or Town-issued offence notices, administrative penalties and/or orders unless otherwise outlined in a Town Policy or by invitation by the Recording Secretary or Town Clerk
Accommodations for Accessibility
Should you require any accommodations for a disability in order to make a delegation to Council or speak at a public meeting, please contact the Clerk's Department in advance so arrangements can be made prior to the meeting.